Invest in Good Business Equipment: My ExperienceInvest in Good Business Equipment: My Experience


About Me

Invest in Good Business Equipment: My Experience

When I started my cabinet production business, I was lucky enough to secure a good business loan, since my credit was stellar. Although I had the cash to purchase brand-new equipment or gently used items, I wanted to save by buying very old items. I was told they had a lot of life left in them, even though their low price seemed too good to be true. I learned my lesson when important pieces kept breaking down. I even had to stop production for several days to fix an important item. I learned a huge lesson that if the price of used production equipment sounds too good to be true, it likely is. I created this blog to remind other business owners that purchasing quality equipment may cost more money upfront, but it will save you money and a huge headache in the end. I hope I can help you.

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5 Tips on How to Update Your Warehouse to Prevent Employee Theft

A warehouse employee managed to steal $3 million dollars worth of art due to horrible organization and lax inventory control. If you own or manage a warehouse, don't let this happen to you. Fortunately, there are several things you can do to update your warehouse with technological advancements. That way, you can improve the organization and inventory control in your warehouse and reduce your risks of employee theft at the same time. Here are the steps to take.

Conduct an inventory audit with a 3rd party

Most warehouses conduct annual inventory audits with a third party. If you already suspect employee theft, schedule an audit as soon as possible instead of waiting until your next annual audit. The third party, usually an accountant, will make sure the inventory on the balance sheet is right based on your previous inventory audit and all the orders that have been processed since. These numbers will be compared with your financial records and with the physical inventory.

Take physical inventory of each item

Each item in your warehouse will need to be counted and compared to the balance sheet. This can be done by emptying each storage bin and counting each piece by hand. If there are large quantities in each bin, this can take quite a bit of time and may need to be scheduled on a day your warehouse is normally closed for operation.

Another way to count inventory is by weight. To do this, you will need to know the weight of an empty bin and the weight of each individual item. You can then weigh a storage bin and determine how many items there are by subtracting the empty bin weight from the total weight and divide that number by the per-piece weight.

Use warehouse management software with capacity checking

After it's determined that you have the appropriate amount of items in your warehouse inventory, enter that information into a new warehouse management software system. These systems can fully encompass your entire warehousing and picking system by monitoring the weight of each storage bin as orders are received and picked by your employees.

This type of system, called a capacity check, will notify you when an employee takes two items out of a bin when he or she should only take one item. That way, an employee won't be able to sneak the extra item into their pocket.

Install surveillance cameras or access control panels

If you have small, high-value items that are difficult to keep track of with a capacity checking system, install surveillance cameras over the bins that contain those items. The warehouse management software can be programmed to automatically record videos of the high-value bins when employees are detected by motion sensors or when a picking order is generated for that bin. Or you can opt to continually record the high-value bins.

Another option is to use access control panels. Your employees will need to enter a pin number or use a key card to gain access to high-value storage bins. The access control panel will record which employees accessed the items and at what times. Access control panels can be placed on each individual storage bin or at the entrance to a room with bins of high-value items. Find out about more about these extra secure bins by visiting resources like http://www.garlandsinc.com/.

Screen employees when they leave your facility

Check your employees by screening them when they leave your facility. You can do this with a traditional airport screening set-up with a baggage check and walk-through machine. As a more affordable alternative, hire a security guard to use a hand-held screening device to check for metals and valuables as your employees leave.